If the remaining amount on a GAE needs to be liquidated after partial payments were issued, a GA Encumbrance Correction (GAEC) needs to be completed to liquidate the funds:
1. Go to the GAE transaction
2. Click the three-dot menu to the right
3. Select "Copy Forward"
4. Click on Target Transaction Code: GAEC
5. Scroll down to "Target Transaction" section and enter:
a. Transaction Department
b. Transaction ID (agency's valid prefix for GAEC transactions)
c. Check Auto Numbering
6.Click OK
7. GAEC draft transaction will launch in the Header tab:
a. Enter current period
b. Fiscal Year
c. Budget Fiscal Year
8. Go to the Accounting tab:
a. Change Line Amount to $0
b. Go to the General Information subtab:
1. Change "Event Type" to PR21- Liquidation
c. Reference subtab:
1. Change "Reference Type" to "FINAL"
9. Validate and submit if there are no errors.
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