When a General Accounting Encumbrance (GAE) is not going to be used and has not been referenced on a General Accounting Expenditure (GAX) transaction, it can be cancelled.
***To verify a GAE transaction is not referenced on a GAX transaction, go into the GAE, select the three-dot menu to the right then click "Transaction References" then click forward. If only the GAE transaction is showing, the GAX was not created***
Before the cancellation can be created, the GAE needs to be Activated:
1. Go into the GAE transaction
2. Click the three-dot menu to the right and Select "Activate" under "Other Actions" column
Once "Activated":
1. Go back into the three-dot menu and select "Cancel" under the "Primary Actions" column
2. A draft GAE cancellation transaction will be created and launched in the Header tab.
a. Enter the Current Period and FY
4. Validate and submit if no errors occur
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