How do I create a Program Budget

How do I create a Program Budget

1. Create BGPE: Create an instance of the desired Budget Transaction Code.
​
2. Navigate to the Budget Level: Skip the Header tab and navigate to the relevant Budget Level tab, which corresponds to a defined layer of the budget structure. The system displays only the Chart of Account (COA) elements that match the particular budget structure and level.
​
3. Insert New Line: Insert a new budget line on the chosen Budget Level tab.
​
4. Set Action: Leave the default Action value as New.
​
5. Set Event Type: Leave the default Event Type or manually enter one, such as:
    ◦ BG01 (Adopt An Expense Budget) for spending budgets.
    ◦ BG23 (Adopt A Revenue Budget) for revenue budgets.
    ◦ BG22 (Award) for reimbursable budgets (like structure 79 or 88).
​
6. Enter Amount: Enter a Dollar Amount for the new budget line. This amount can be zero if the budget line is only intended for tracking and not control. Note that this field is a "delta" amount used to update the budget line, unlike accounting transactions where users enter the final amount.
​
7. Define COA: Enter values in each of the COA fields that define the new budget line (e.g., Department, Major Program, Program, Phase, Program Period). None of these fields can be left blank.
​
8. Repeat and Rollup: Repeat the sub-steps to create additional budget lines. If creating lines at multiple levels, create lines at the lowest budget level first, and then use the Rollup Lines action (found on the Header tab) to summarize the lines for the next upper budget level.
​
9. Validate and Submit: Validate the transaction and subsequently submit it

    • Related Articles

    • Creating a budget in Vantage

      What is the page code to create a budget entry in Vantage? For appropriations use BGAA For Revenue budgets use BGR45 For Expense budgets use BGE44

    • Budget Document Validation Error- BGE44 BGR45 (Error A2166)

      Problem: Received an error stating "The current budget amount must equal the sum of the children current budget amounts" Underlying Issue: The appropriation amount does not equal the group/unit lines in the transaction. What was required on your ...

    • Cash Receipt for vendor refund entered as a positive expense, causing double posting to a budget

      Vendor returned funds; the refund was recorded as a negative expense on a Cash Receipt (CR) and now the CR is showing a positive expense causing it to hit the budget twice. Solution: Modify the CR to change the dollar amount in the CR to positive ...

    • QRG - Troubleshooting why transactions won't process

      (A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1saDYC170RO3TFBXvYPuuQYVTSR2Gj9UO/view ) Introduction When making and adjusting new expense budgets, the first thing you must verify is if the coding is correct. ...

    • Vantage Glossary / Acronym Definitions

      Vantage Glossary The Vantage Glossary of acronyms can be found here: Vantage Glossary Vantage Glossary *not all of these acronyms will be accessible to all Vantage users, based on security role Acronym Definition A ABA - American Bankers ...