Agency Department Numbers

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• Requirements and Criteria for customized document ID numbers

  Requirements The default document ID length is 10 characters, but you can do as few as 5 and as many as 20. Here are the required criteria for custom document ID structures      1.)  The ID must start with the fiscal year      2.)  The ID must be at ...

• I paid using the wrong contract and 2 contracts are involved. I should have paid on contract 123 when I should have paid on contract 456. How do I fix it?

  1. Determine the contract category for the contracts involved. A. State cooperative contracts have transaction ID that begins with two letters such as AV, MA, PD, PA, and AR; they are the responsibility of the Utah Division of Purchasing. B. ...

• Recording an RE for an NSF check

  Here is the proper procedure for recording an RE for an NSF check: Enter one or more accounting lines that total the amount of the dishonored check under your agency's desired accounting string(s). Enter a separate accounting line for a $20.00 NSF ...

• How do I correct a payment made on the wrong contract

  Please fill out the form & send it to fi_contracts@utah.gov This is the form you fill out if a payment was made on the wrong contract. When an agency’s accounting department makes a payment against the wrong contract, an agency will not have enough ...

• QRG - Creating a PRC transaction

  (A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1aFAJIMFDNd_4H2MVZChVQxA2LsfLRmSG/view ) Introduction This quick reference guide describes how to create a Commodity-based Payment Request (PRC) transaction in new ...