Introduction
This quick reference guide describes how to create a Receivable (RE) transaction in FINET.
An RE is used to record revenue earned, but not received. There are different types of
revenue. The most commonly used are:
- Earned revenue
- Refund from a vendor
- Bill to a liability
Instructions
Creating an RE
- From the home page, click on the Transaction Catalog tile.
- Click the Create button in the upper-right corner.
- Enter:
- Transaction Code: RE
- Transaction Department: The department number for which this RE is being
created.
- Transaction Unit: Optional, but used for routing purposes.
- Transaction ID: Prefix should start with the last two digits of the current fiscal year
(prefixes may vary as they are setup on the Auto Numbering (ADNT)
table by Finance per agencies request)
- Click the Auto Numbering checkbox.
- 5. Click the Continue button in the upper-right corner.
The RE draft is created.
Header tab
- Enter the Extended Description: Explain why the customer is being billed.
Note: this will print on the statement to explain to the customer why they’re being billed.
Customer ID tab
- Enter the Customer ID field (optional): Enter Customer number, or select from the
pick-list.
- Billing Profile field (optional): Enter Billing Profile, or select from the pick-list.
Note: There is no need to create a customer line because FINET creates it for you. As a
rule, receivables only have one line.
With the customer number and billing profile entered, clicking Save will bring over the
customer’s information. Expand the line to see the address and other details, if desired.
Accounting tab
- Create the line by clicking the insert (+) button.
- Enter:
- Line Amount
- Fund
- Department
- Unit
- Appropriation Unit
- Line Description
- Line Description - text prints on the invoice
- Revenue
- Click Validate.
- Click Submit if there are no errors to adjust
If a receivable needs to be approved, you can track the approval process through Track
Work in Progress button in the upper-right corner.