Background

A VCM (Vendor Change Modification) document is used to modify or add to an existing vendor record. This document is used to update Vendor/Customer table information and 1099 Reporting Information table information. Changes submitted through this document will only apply to a single record.

 

Types of Vendor Modification

There are a number of different reasons why a VCM could need to be modified including address changes, legal name changes, and taxpayer ID numbers. Below is a list of modification types and some links to step by step guides to completing these types of modifications.

·         Add Additional Address - VCM Address information section steps

·         Address change - VCM Master Address section steps

·         Mark an address as Default - VCM Address Information section

·         Legal Name change - VCM Header section steps

·         Add/Modify a Contact - VCM Contacts section steps

·         Vendor Active Status - VCM Certification section steps

·         Vendor Terms - VCM Vendor Customer section steps

·         Taxpayer ID Change - FINET user sends email to fvendor@utah.gov

·         Taxpayer Type change - FINET user sends email to fvendor@utah.gov

·         EFT information change - vendor submits a completed form FI-16V to the Division of Finance

 

Documentation
Supporting Documentation must be included in order for the VCM to be approved. Examples of acceptable documentation include: invoices, contracts, utility bills, and phone directory entries. For more information regarding acceptable documentation see the Accounting Policies and Procedures. The VCM will not be approved until the documentation has been received.

Send it via an attachment to the VCM document or  fax, email, building mail, etc