How Should Excess Spent on a Contract be Processed?
How Should Excess Spending on a Contract be Processed?
By issuing a PRC for the allowed amount by contract and then a separate GAX, is the preferred method. The GAX should contain documentation related to the excess spending from the contract.
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QRG - Creating a PRC transaction
(A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1aFAJIMFDNd_4H2MVZChVQxA2LsfLRmSG/view ) Introduction This quick reference guide describes how to create a Commodity-based Payment Request (PRC) transaction in new ...
Can I process a negative amount PRC in order to correct a contract?
No, a negative amount is not possible for a PRC. If a payment was approved under the wrong contract, you would need to have the original PRC cancelled, including the associated disbursement (i.e. AD or EFT transaction shown by clicking Transaction ...
Create a PRC
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How do I correct a payment made on the wrong contract
Please fill out the form & send it to fi_contracts@utah.gov This is the form you fill out if a payment was made on the wrong contract. When an agency’s accounting department makes a payment against the wrong contract, an agency will not have enough ...