How Should Excess Spent on a Contract be Processed?
How Should Excess Spending on a Contract be Processed?
By issuing a PRC for the allowed amount by contract and then a separate GAX, is the preferred method. The GAX should contain documentation related to the excess spending from the contract.
Related Articles
How do I fix a PRC that was entered without referencing a contract?
1. Create a Transaction Modification - You cannot change a transaction that has already been processed (Final phase) directly. You must create a modification draft. a. Locate the finalized PRC in the Transaction Catalog or via a query page like ...
QRG - Creating a PRC transaction
(A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1aFAJIMFDNd_4H2MVZChVQxA2LsfLRmSG/view ) Introduction This quick reference guide describes how to create a Commodity-based Payment Request (PRC) transaction in new ...
Can I process a negative amount PRC in order to correct a contract?
No, a negative amount is not possible for a PRC. If a payment was approved under the wrong contract, you would need to have the original PRC cancelled, including the associated disbursement (i.e. AD or EFT transaction shown by clicking Transaction ...
Create a PRC
Background A PRC is a commodity-based payment request document that records detail to the commodity level. The PRC can only be created as a “copy forward” document from a Purchase Order (PO, PD, DO). It cannot be used as a stand-alone document. ...
QRG - Creating a General Accounting Expense (GAX) Transaction
(A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1xXkKZffrpBhjOC7HWa7CcpMNH9ODLhf3/view ) Introduction This quick reference guide describes how to create a General Accounting Expense (GAX) transaction in FINET. A ...