How Should Excess Spent on a Contract be Processed?

How Should Excess Spent on a Contract be Processed?

How Should Excess Spending on a Contract be Processed?

 By issuing a PRC for the allowed amount by contract and then a separate GAX, is the preferred method. The GAX should contain documentation related to the excess spending from the contract. 
    • Related Articles

    • How do I fix a PRC that was entered without referencing a contract?

      1. Create a Transaction Modification - You cannot change a transaction that has already been processed (Final phase) directly. You must create a modification draft. a. Locate the finalized PRC in the Transaction Catalog or via a query page like ...
    • QRG - Creating a PRC transaction

      (A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1aFAJIMFDNd_4H2MVZChVQxA2LsfLRmSG/view ) Introduction This quick reference guide describes how to create a Commodity-based Payment Request (PRC) transaction in new ...
    • Can I process a negative amount PRC in order to correct a contract?

      No, a negative amount is not possible for a PRC. If a payment was approved under the wrong contract, you would need to have the original PRC cancelled, including the associated disbursement (i.e. AD or EFT transaction shown by clicking Transaction ...
    • Create a PRC

      Background A PRC is a commodity-based payment request document that records detail to the commodity level. The PRC can only be created as a “copy forward” document from a Purchase Order (PO, PD, DO). It cannot be used as a stand-alone document. ...
    • QRG - Creating a General Accounting Expense (GAX) Transaction

      (A copy of the QRG with screenshots can be found here: https://drive.google.com/file/d/1xXkKZffrpBhjOC7HWa7CcpMNH9ODLhf3/view ) Introduction This quick reference guide describes how to create a General Accounting Expense (GAX) transaction in FINET. A ...