How do I correct a payment made on the wrong contract

How do I correct a payment made on the wrong contract

Please fill out the form & send it to fi_contracts@utah.gov This is the form you fill out if a payment was made on the wrong contract.

When an agency’s accounting department makes a payment against the wrong contract, an agency will not have enough funds in the contract to complete the scope of work. State Purchasing can adjust the funds in FINET to allow access to all the funds; however, the two contracts involve must be adjusted equally. The adjustment in FINET does not adjust the amount allowed by the contract.

If there is a canceled warrant, this form is not used, instead “Canceled/Refunded Check Form” must be used.

The agency will complete this document and gather the required supporting documents. Depending on the contract, documents will be sent to purchasingcontracts@utah.gov or fi_contracts@utah.gov . The contract number must be in the subject of the email. Requests that are missing information or documents will be returned to sender.

Agency must include the following attachments with their email request:

1.     Copy of the original invoice as signed by management;

2.     A copy of both contracts’ Master Agreement Detail Report which shows all expenditures made through the contract. Location: http://finance.utah.gov/datawarehousemain.html. Click Cognos/FINET. Sign in and click “Procurement – A640, EP Reports, MA Reports.” Then click, “MA02D – Master Agreement Detail Report – Expenditures”;

3.     Copy of the PRC that proves that the payment was made against the wrong contract/PO.



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