Create an Internal Document

Background

· Internal Transactions are used to:

Record transactions between and within state departments
Make correcting entries
Make allocations and adjustments
Make payment for goods or services provided by or to another state department. (a buyer and seller relationship)

What types of Internal Transaction should I use?

There are three types of internal transactions. These types of transactions can be used in different situations. The three types of internal transactions are:

1. IDT

2. IET

3. ITI/ITA

When to use these three types of internal transactions and links to step by step guides to creating the documents are detailed below.

IDT

· Used for entries within the same department

· May be used for entries between departments if you have security for both departments.

· May be used for entries between funds, if you have security for both funds.

· Used for coding to expense, revenue, asset, or liability accounts, except cash. (You cannot code directly to cash.)

There are a number of valid event types for IDT documents. The table below details the event types:

Event Type	Name	Positive Dollar Amount	Negative Dollar Amount	Purpose
CA41	Asset with cash offset	DR - Asset CR - Cash	DR - Cash CR - Asset	Increase or decrease the amount in an asset account.
CA42	Liability with cash offset	DR - Liability CR - Cash	DR - Cash CR - Liability	Increase or decrease the amount in a liability account.
CA44	Expense with cash offset	DR - Expense CR - Cash	DR - Cash CR - Expense	Increase or decrease an expense.
CA45	Revenue with cash offset	DR - Revenue CR - Cash	DR - Cash CR - Revenue	Increase or decrease a revenue.
CA51	Accumulated Depreciation	DR - Accumulated Depreciation CR - Cash	DR - Cash CR - Accumulated Depreciation	Increase or decrease accumulated depreciation.

Click here to learn how to complete an IDT.

IET

· Used for entries within the same Department.

· Types of Entries:

o Correcting

o Allocating

o Adjusting

o Buyer and seller relationship

The table below details the different event types for IETs:

Event Type	Name	Entry	Purpose
IN01	Reclass EXP Between Funds	Dr - Expenditure Cr - Expenditure	Move expenditures from one coding block to another between different funds. (moves the cash)
IN02	YE Reclass EXP Between Funds	Dr - Expenditure Cr - Expenditure	Year end entry to move expenditures from one coding block to another between different funds. (Replaces IN01 in period 13.)
IN03	Reclass EXP Within Fund	Dr - Expenditure Cr - Expenditure	Move expenditures from one coding block to another within the same fund. (No cash moved)
IN04	Seller/Rev Buyer/Exp Between Funds	Dr - Expenditure Cr - Revenue	Record revenue in one coding block and expenditure in another between different funds. (moves the cash)
IN05	YE Seller/Rev Buyer/Exp Between Funds	Dr - Expenditure Cr - Revenue	Year end entry to record revenue in one coding block and expenditure in another between different funds.(Replaces IN04 in period 13.)
IN06	Seller/Rev Buyer/Exp Within Fund	Dr - Expenditure Cr - Revenue	Record revenue in one coding block and expenditure in another within the same fund. (No cash moved)
IN07	Reclass REV Between Funds	Dr - Revenue Cr - Revenue	Move revenue from one coding block to another between different funds. (moves the cash)
IN08	YE Reclass REV Between Funds	Dr - Revenue Cr - Revenue	Year end entry to move revenue from one coding block to another between different funds. (Replaces IN07 in period 13.)
IN09	Reclass REV Within Fund	Dr - Revenue Cr - Revenue	Move revenue from one coding block to another within the same fund. (No cash moved)
IN40	Liability cr/Asset dr Reclass between funds	Dr - Asset Cr - Liability	Reclassify an asset to a liability (or vice versa) between funds.
IN41	Exp cr/Asset dr Reclass between funds	Dr - Asset Cr - Expenditure	Reclassify an asset to an expense (or vice versa) between funds.
IN42	Expense cr/Liability dr Reclass between funds	Dr - Liability Cr - Expenditure	Reclassify a liability to an expense (or vice versa) between funds.
IN43	Revenue cr/Liability dr Reclass between funds	Dr - Liability Cr - Revenue	Reclassify a liability to a revenue (or vice versa) between funds.
IN44	Revenue cr/Asset dr Reclass between funds	Dr - Asset Cr - Revenue	Reclassify an asset to a revenue (or vice versa) between funds.
IN50	Liability cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Liability	Reclassify an asset to a liability (or vice versa) within the same fund.
IN51	Exp cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Expenditure	Reclassify an asset to an expense (or vice versa) within the same funds.
IN52	Expense cr/Liability dr Reclass within the same fund	Dr - Liability Cr - Expenditure	Reclassify a liability to an expense (or vice versa) within the same funds.
IN53	Revenue cr/Liability dr Reclass within the same fund	Dr - Liability Cr - Revenue	Reclassify a liability to a revenue (or vice versa) within the same fund.
IN54	Revenue cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Revenue	Reclassify an asset to a revenue (or vice versa) within the same fund.

Click here to learn about the process flow for an IET. Click here to learn about the IET transactions flows.

ITI/ITA

· Used for entries between departments.

· Used for entries with the same department where you desire to have the 2nd party approve the document.

· Used when there is a true buyer/seller relationship and one party initiates the document and the other party approves it (even if in the same department).

· Types of Entries:

o Correcting

o Allocating

o Adjusting

o Buyer and Seller Relationship

The table below details the different event types for IETs:

Event Type	Name	Entry	Purpose
IN01	Reclass EXP Between Funds	Dr - Expenditure Cr - Expenditure	Move expenditures from one coding block to another between different funds. (moves the cash)
IN02	YE Reclass EXP Between Funds	Dr - Expenditure Cr - Expenditure	Year end entry to move expenditures from one coding block to another between different funds. (Replaces IN01 in period 13.)
IN03	Reclass EXP Within Fund	Dr - Expenditure Cr - Expenditure	Move expenditures from one coding block to another within the same fund. (No cash moved)
IN04	Seller/Rev Buyer/Exp Between Funds	Dr - Expenditure Cr - Revenue	Record revenue in one coding block and expenditure in another between different funds. (moves the cash)
IN05	YE Seller/Rev Buyer/Exp Between Funds	Dr - Expenditure Cr - Revenue	Year end entry to record revenue in one coding block and expenditure in another between different funds.(Replaces IN04 in period 13.)
IN06	Seller/Rev Buyer/Exp Within Fund	Dr - Expenditure Cr - Revenue	Record revenue in one coding block and expenditure in another within the same fund. (No cash moved)
IN07	Reclass REV Between Funds	Dr - Revenue Cr - Revenue	Move revenue from one coding block to another between different funds. (moves the cash)
IN08	YE Reclass REV Between Funds	Dr - Revenue Cr - Revenue	Year end entry to move revenue from one coding block to another between different funds. (Replaces IN07 in period 13.)
IN09	Reclass REV Within Fund	Dr - Revenue Cr - Revenue	Move revenue from one coding block to another within the same fund. (No cash moved)
IN40	Liability cr/Asset dr Reclass between funds	Dr - Asset Cr - Liability	Reclassify an asset to a liability (or vice versa) between funds.
IN41	Exp cr/Asset dr Reclass between funds	Dr - Asset Cr - Expenditure	Reclassify an asset to an expense (or vice versa) between funds.
IN42	Expense cr/Liability dr Reclass between funds	Dr - Liability Cr - Expenditure	Reclassify a liability to an expense (or vice versa) between funds.
IN43	Revenue cr/Liability dr Reclass between funds	Dr - Liability Cr - Revenue	Reclassify a liability to a revenue (or vice versa) between funds.
IN44	Revenue cr/Asset dr Reclass between funds	Dr - Asset Cr - Revenue	Reclassify an asset to a revenue (or vice versa) between funds.
IN50	Liability cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Liability	Reclassify an asset to a liability (or vice versa) within the same fund.
IN51	Exp cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Expenditure	Reclassify an asset to an expense (or vice versa) within the same funds.
IN52	Expense cr/Liability dr Reclass within the same fund	Dr - Liability Cr - Expenditure	Reclassify a liability to an expense (or vice versa) within the same funds.
IN53	Revenue cr/Liability dr Reclass within the same fund	Dr - Liability Cr - Revenue	Reclassify a liability to a revenue (or vice versa) within the same fund.
IN54	Revenue cr/Asset dr Reclass within the same fund	Dr - Asset Cr - Revenue	Reclassify an asset to a revenue (or vice versa) within the same fund.

Click here for more information regarding the ITI/ITA transaction flow.

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Create an Internal Document

Create an Internal Document

Background

What types of Internal Transaction should I use?

IDT

IET

ITI/ITA

Related Articles

Cancel an ITI

QRG - Creating Transactions

Can I modify an Approved IET?

Where can I find instructions on how to enter an ITI/ITA?

Create a Vendor or Customer