Background
In order to correct an encumbrance liquidated from a PO, PD, or DO document, you will use the CEC (Commodity Encumbrance Correction) document. If the purchase order was incorrectly closed with an open remaining balance you can reopen the purchase order by putting 0 (zero) in the unit cost and quantity fields or the contract amount field and using the Reference Type of Inverse.
Steps to Create a CEC Document
1. Find the original purchase order (PO, PD, or DO) on the Document Catalog
2. Open the original purchase order
3. Select Copy Forward to create a new CEC
4. Validate: Results: FINET brings forward the vendor and commodity information
5. Add required information:
1. Insert New Line
· Reference
o Ref Accounting Line
6. Validate
7. Add remaining required information
. Accounting
· General Information
o Event Type: Change to desired event type, if necessary. (Defaults to PR20)
· Reference Type
o Select Final to close an open encumbrance line
o Select Inverse to reverse a closed encumbrance line
8. Validate.
9. Submit.
Click here to watch the creation of a CEC Document.